TO: Committee of the Whole - Finance, Administration, and Communications
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
Finance
Kelley Cochran
425-556-2748
DEPARTMENT STAFF:
Finance
Haritha Narra
Deputy Finance Director
Finance
Adam O'Sullivan
Financial Services Manager
TITLE:
title
Purchasing Process Improvements: Council Signing Authority Limits for Professional Services, Professional Services - Technology, Architectural and Engineering Services, and Public Works Agreements
OVERVIEW STATEMENT:
recommendation
Council will be presented with a detailed rationale for updating the current signing limits for Professional Services, Professional Services - Technology, Architectural and Engineering Services, and Public Works Agreements, including cost trends, administrative impacts, and efficiency gain.
body
? Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
? Receive Information ? Provide Direction ? Approve
REQUEST RATIONALE:
* Relevant Plans/Policies:
Purchasing Policy, Resolution Nos. 1503, 1604, 1608, 1609
* Required:
N/A
* Council Request:
Council requested the City review its purchasing policies and procedures.
* Other Key Facts:
N/A
OUTCOMES:
Recommended updates would require Council approval of Professional Services, Professional Services - Technology, and Architectural and Engineering Services when the total project cost would exceed $150,000, and for Public Works Agreements when the total project cost would exceed $700,000. Process and policy improvements will bring efficiencies for staff, City Council, and vendors.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
* Timeline (previous or planned):
N/A
* Outreach Methods and Results:
N/A
* Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
$200,000 (this is the amount allocated specifically for Purchasing Process improvement work)
* $75,000 in 2025
* $125,000 in 2026
Approved in current biennial budget: ? Yes ? No ? N/A
Bud...
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