TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
Parks
Loreen Hamilton
425-556-2336
DEPARTMENT STAFF:
Parks
Zach Houvener
Recreation Business Manager
Parks
Jeffrey Guptil
Customer Experience Administrator
TITLE:
title
Approval to Extend Contract for Recreation Software with ACTIVE Network, LLC. for One Year
OVERVIEW STATEMENT:
recommendation
We are seeking to renew our contract with our current software provider, ACTIVE Network, LLC., for a one-year contract extension via an amendment to our current contract that would continue our relationship through March 2024. This extension will allow the department time to complete our business assessment, configuration, data migration, testing, and training with a new product named "SmartRec" by Amilia Technologies USA Inc., with an anticipated launch to the public in March 2024. Selection of the new software followed all Purchasing policies, including a competitive RFP process and will come to City Council for approval.
? Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
? Receive Information ? Provide Direction ? Approve
REQUEST RATIONALE:
* Relevant Plans/Policies:
PARCC Plan
* Required:
Council approval is required to award a Consulting Services Agreement that exceeds $75,000
* Council Request:
N/A
* Other Key Facts:
OUTCOMES:
Renewing our contract with our current software provider, ACTIVE Network, LLC., for one year would allow the department time for kick-off, business process assessment, configuration planning, data migration, staff training, testing, and launching new recreation software "SmartRec" to the public with Amilia Technologies USA Inc.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
* Timeline (previous or planned):
N/A
* Outreach Methods and Results:
N/A
* Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
The cost will come out of the Recreation Activity Fund and will follow the transactional...
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