TO: Committee of the Whole - Finance, Administration, and Communications
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
Executive Lisa Maher 425-556-2427
DEPARTMENT STAFF:
Executive Zach Houvener Deputy – Equity & Strategic Services
TITLE:
title
Approve Contract for Fully Managed Video Production for Public Meetings
OVERVIEW STATEMENT:
recommendation
Staff are returning to the Committee of the Whole at Council’s direction on October 20, 2026, to provide additional information on the proposed contract with Granicus for a fully managed video production service for public meetings. The service would modernize and stabilize the City’s public meeting broadcast operations and support compliance with ADA Title II and WCAG 2.1 Level AAA accessibility requirements.
In response to Council’s questions, this packet includes the following: (1) a delineation of the equipment included in the December Chambers A/V upgrade versus the equipment included in this contract (2) a draft Chambers operating procedure identifying City staff responsibilities before, during, and after each meeting, including A/V support (3) an issue response plan describing who resolves each type of technical failure and what the presiding chair/officer and public would experience (4) a transition plan with a defined period of in-person staff overlap before full managed production (5) a cost breakdown and comparison of the managed service against in-house options (6) a list of references for other public entities who utilize the service.
Under this model, a Granicus production director would remotely manage multi-camera livestreams and recordings of all public meetings held in Council Chambers, including Special and Regular Business Meetings, Study Sessions, Committee of the Whole, and Commission meetings, with live captioning and post-production editing included.
The City retains control of the meeting itself, including Zoom and Teams functions, public comment procedures, in-room...
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