TO: Committee of the Whole - Finance, Administration, and Communications
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
Finance
Kelley Cochran
425-556-2748
DEPARTMENT STAFF:
Finance
Haritha Narra
Deputy Finance Director
Finance
Adam O'Sullivan
Financial Services Manager
TITLE:
title
Purchasing Process Improvements: Council Signing Authority Limit for Instructional and Artistic Services
OVERVIEW STATEMENT:
recommendation
Council will be presented with a detailed rationale for updating the current instructional and artistic services $75,000 signing limit, including cost trends, administrative impacts, and efficiency gain.
body
? Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
? Receive Information ? Provide Direction ? Approve
REQUEST RATIONALE:
* Relevant Plans/Policies:
Purchasing Policy, Resolution No. 1604
* Required:
N/A
* Council Request:
Council requested the City review its purchasing policies and procedures.
* Other Key Facts:
N/A
OUTCOMES:
Process and policy improvements will bring efficiencies for staff, City Council, and vendors.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
* Timeline (previous or planned):
N/A
* Outreach Methods and Results:
N/A
* Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
$200,000 (this is the amount allocated specifically for Purchasing Process improvement work)
- $75,000 in 2025
- $125,000 in 2026
Approved in current biennial budget: ? Yes ? No ? N/A
Budget Offer Number:
297 (Fiscal Accountability)
Budget Priority:
Strategic and Responsive
Other budget impacts or additional costs: ? Yes ? No ? N/A
If yes, explain:
N/A
Funding source(s):
General Fund
Budget/Funding Constraints:
N/A
? Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
Date
Meeting
Requested Action
3/25/2025
Study Session
Provide Direction
Proposed Upcoming Contact(s)
Date
Meeting
Requested Action
8/4/2025
Business Meeting
Approve
...
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