TO: Committee of the Whole - Finance, Administration, and Communications
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
Executive Lisa Maher 425-556-2427
DEPARTMENT STAFF:
Executive Zach Houvener Deputy – Equity & Strategic Services
TITLE:
title
Approve Contract for Fully Managed Video Production for Public Meetings
OVERVIEW STATEMENT:
recommendation
Staff are seeking approval to contract with Granicus (Swagit) for a fully outsourced video production service supporting multi-camera broadcasts of public meetings in council chambers, including City Council meetings (Regular Business Meetings, Special Meetings, etc.), Committee of the Whole, and Commission meetings.
body
? Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
? Receive Information ? Provide Direction ? Approve
REQUEST RATIONALE:
Relevant Plans/Policies:
N/A
Required:
Per Bidding and Signing Approval levels, Council provides authorization for the Mayor or Designee to sign contracts over $50,000.
Council Request:
N/A
Other Key Facts:
Following the retirement of the communications staff member who managed A/V for public meetings, we see an opportunity to streamline operations and reduce complexity, ultimately making it easier for the community to stay engaged with their local government.
OUTCOMES:
Staff Capacity: Would eliminate the need for Communications staff to manage A/V for public meetings, freeing time for higher-value work and existing service gaps following a staffing retirement.
Accessibility compliance: Meets ADA and WCAG 2.1 Level AA requirements, including live captions, captions for pre-recorded video, and audio descriptions, ahead of upcoming compliance mandates. Additional translation services are also being rolled out.
Improved broadcast quality: Professional multi-camera switching, live remote directing, and direct integration of agendas with video segments. These capabilities are unavailable among other ven...
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