TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
Technology and Information Services
Michael Marchand
425-556-2173
Human Resources
Cathryn Laird
425-556-2125
DEPARTMENT STAFF:
Technology and Information Services
Courtney Miller
Technology Project Manager
Technology and Information Services
Jackie Yip
Senior Systems Analyst
TITLE:
title
Approval an Agreement with UKG, for an Additional Amount of $94,500, for Workforce Management Phase 2
OVERVIEW STATEMENT:
recommendation
The Workforce Management Phase 1 project was completed with the implementation of Timekeeping. Phase 2 will implement Core HR and Payroll processes. A change order to the original contract was negotiated for Phase 2 work.
Staff is asking council to approve an addition to the UKG contract in the amount of $94,500 for additional consulting, project management, and travel expenses. This increase was accounted for and included in the 2023-2024 BTIP budget allocation.
body
? Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
? Receive Information ? Provide Direction ? Approve
REQUEST RATIONALE:
* Relevant Plans/Policies:
2023/2024 BTIP
* Required:
Council approval is required for contracts exceeding $50,000.
* Council Request:
N/A
* Other Key Facts:
N/A
OUTCOMES:
Workforce Management Phase 2 benefits include:
* Integration of Core HR & Payroll with existing Timekeeping
* Integration of Core HR & Payroll with D365 Finance system
* Increased self-service options for employees and managers for HR processes
* Streamlined Payroll processes with improved reporting
* Eliminate risk associated with an outdated system (current system end of life 2027)
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
* Timeline (previous or planned):
N/A
* Outreach Methods and Results:
N/A
* Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
Workforce Management Phase 2 change order is time and materials with a max o...
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