TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
Finance
Kelley Cochran
425-556-2748
DEPARTMENT STAFF:
Finance
Haritha Narra
Deputy Finance Director
Finance
Adam O'Sullivan
Financial Services Manager
TITLE:
title
Approval of Contract with Raftelis Financial Consultants, Inc., in the Amount of $74,950, for Purchasing Process Improvements
OVERVIEW STATEMENT:
recommendation
The Finance Department is requesting Council's approval of the Consultant Agreement(s) to perform the Purchasing Process Improvement Plan.
body
? Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
? Receive Information ? Provide Direction ? Approve
REQUEST RATIONALE:
* Relevant Plans/Policies:
Purchasing Procedures and Policies
* Required:
Council approval is required for contracts that exceed $50,000
* Council Request:
N/A
* Other Key Facts:
N/A
OUTCOMES:
The City of Redmond's Finance Department seeks to engage with a consultant to review the City's purchasing and contracting policies and processes to make recommendations for best practices and ensuring policies are effective and maximizing value for the City and taxpayers.
The scope of the Purchasing Improvement Plan will include, but is not limited to, the following elements:
? Policy review, comparative analysis, development, and implementation
o Purchasing policy
o Travel policy
o ProCard policy
o Purchasing procedures and manual
o Capital Investment Program (CIP) process
o Business Technology & Investment Programs (BTIP) process
o Contract management
o Internal controls and risk assessment
o Performance measurement framework
? Project Deliverables
o Comprehensive project report
o Ready-to-adopt policy language
o Phased implementation roadmap
o Training outline
The City solicited proposals from 16 qualified consultants to conduct this comprehensive update. The City was seeking firms that could demonstrate successful experience in providing ...
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