TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
Parks
Loreen Hamilton
425-556-2336
DEPARTMENT STAFF:
Parks
Zach Houvener
Recreation Business Manager
Parks
Jeffrey Guptil
Customer Experience Administrator
Technology and Information Services
Courtney Miller
Technology Project Manager
TITLE:
title
Approval to Award Contract for Recreation Software to Amilia Technologies USA, Inc.
OVERVIEW STATEMENT:
recommendation
Following completion of a competitively bid RFP process, and in line with the City Purchasing Policy, we are seeking approval to award the Recreation Software contract to Amilia Technologies USA Inc., for their software product named "SmartRec". This software is utilized to manage all aspects of over-the- counter and online activity/program registrations, facility reservations and scheduling, memberships, point-of-sale, payment processing, and reporting for approximately 3,000 recreation programs offered each year (nearly 20,000 registrations/year on average). The company was chosen by a cross-departmental committee including sponsors from Parks, TIS, and Finance. We are asking for Council approval of $38,176 for the total cost of implementation and license fees for the initial 24-month term of the agreement. body
? Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
? Receive Information ? Provide Direction ? Approve
REQUEST RATIONALE:
* Relevant Plans/Policies:
PARCC Plan
* Required:
Council approval is required to award a Technology Services Agreement that exceeds $50,000
* Council Request:
N/A
* Other Key Facts:
RFP is part of due diligence for the department as our needs have changed and evolved out of the pandemic. Existing vendor and software contract was originally executed in 2015.
OUTCOMES:
With our current contract ending, we chose to go through a competitive process to ensure we had a tool that best met the department needs. Awarding this con...
Click here for full text