TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
Human Resources
Cathryn Laird
425-556-2125
Technology and Information Services
Michael Marchand
425-556-2173
DEPARTMENT STAFF:
Technology and Information Services
Courtney Miller
Technology Project Manager
Human Resources
Kseniya Daly
Deputy HR Director
Technology and Information Services
Carmen Hall
Project Mgmt Office Manager
TITLE:
title
Approval of UKG Pro Extension, in the Amount of $225,000, for Additional Launch Support
OVERVIEW STATEMENT:
recommendation
Implementing UKG Pro will bring a modern Human Resource Information System (HRIS) to the City, strengthening operational efficiency, expanding employee self-service capabilities, and ensuring a secure, reliable platform. The contract extension secures additional UKG support during launch to help ensure the system is fully aligned with City of Redmond policies, payroll procedures, and collective bargaining agreements.
body
? Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
? Receive Information ? Provide Direction ? Approve
REQUEST RATIONALE:
* Relevant Plans/Policies:
2025/2026 BTIP
* Required:
Council approval is required for contracts that exceed $50,000.
* Council Request:
N/A
* Other Key Facts:
N/A
OUTCOMES:
UKG Pro benefits include:
* Integration of Core HR & Payroll with existing Timekeeping
* Increased self-service options for employees and managers for HR processes
* Streamlined Payroll processes with improved reporting and reduction of manual processes
* Eliminate risk associated with an outdated system (current system end of life 2027)
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
* Timeline (previous or planned):
N/A
* Outreach Methods and Results:
N/A
* Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
The cost for additional UKG launch support is $75,000 through April 2026, followed by $25,000 for each additional month beyond April...
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