TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
Technology and Information Services
Michael Marchand
425-556-2173
DEPARTMENT STAFF:
Technology and Information Services
Wanda Norman
Technology Project Manager
TITLE:
title
Approval of an Agreement with AVI-SPL, for an Additional Amount of $150,551, for Meeting Room Audio/Video Equipment Replacement
OVERVIEW STATEMENT:
recommendation
Seeking approval from council to fund contract change orders with AVI-SPL for audio/video equipment in Redmond facilities as approved in the 2023-2024 BTIP. Attached are quotes from AVI-SPL for changes in the amount of $150,551.58 to the original contract approved by Council on 5/16/2023.
The combined total of the original contract and these change orders is $992,771.52 and still within the approved BTIL total project budget of $1,125,000.
body
? Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
? Receive Information ? Provide Direction ? Approve
REQUEST RATIONALE:
* Relevant Plans/Policies:
N/A
* Required:
Council approval is required for contracts exceeding $50,000.
* Council Request:
N/A
* Other Key Facts:
We recommend upgrading the specified conference rooms with the proposed change orders to improved user experience, support higher quality of calls, and reliability/maintainability of the system.
OUTCOMES:
The change orders will increase the quality and the user experience in each of the rooms as follows:
* CH127 Alpha Bravo receives an upgraded configuration for dual usage room with a large display on one side of the room and laser projector on the other, digital signal processing unit with mics that separate based on the room divider, etc.
* CH130 receives an interactive whiteboard setup and configured to connect for Teams.
* CH149 Council Conference Room receives an upgraded video display for the room size with a digital signal processing unit, ceiling speakers with omnidirec...
Click here for full text