TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
Technology and Information Services
Michael Marchand
425-556-2173
DEPARTMENT STAFF:
Technology and Information Services
Maria O'Neill
Technology Project Manager
TITLE:
title
Approval of the CIP Project and Portfolio Management Software Contract with Aurigo Software Services, LLC for the Implementation of Masterworks, in the Amount of $487,366
OVERVIEW STATEMENT:
recommendation
In the 2023-2024 BTIP, Public Works requested a Capital Investment Program (CIP)- Project and Portfolio Management Tool for managing the documentation, workflow, status and reporting on all aspects of CIP projects. Through a competitive, cross department RFP process, the City has selected Masterworks by Aurigo Software Services, LLC.
body
? Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
? Receive Information ? Provide Direction ? Approve
REQUEST RATIONALE:
* Relevant Plans/Policies:
Budget for this project is in the 2023-2024 BTIP
* Required:
Council approval is required to award a contract that exceeds $50,000
* Council Request:
N/A
* Other Key Facts:
N/A
OUTCOMES:
Improve predictability and consistency in delivery and management of CIP projects by automating processes and centralizing project records, as well as increasing the accuracy and visibility of CIP data.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
* Timeline (previous or planned):
Estimated implementation timeline is 9 months from contract execution
* Outreach Methods and Results:
N/A
* Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
The cost for Implementation ($180,052) and the first two years of licensing and support ($307,314) totals $487,366. Implementation fees include professional services for configuration, data migration discovery, and integrations and will be invoiced according to the billing milestones identified in the statement of work. The first ...
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