TO: Committee of the Whole - Finance, Administration, and Communications
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
Technology and Information Services
Michael Marchand
425-556-2173
DEPARTMENT STAFF:
Technology and Information Services
Courtney Miller
Technology Project Manager
Technology and Information Services
Carmen Hall
Project Mgmt Office Manager
TITLE:
title
Enterprise Content Management (ECM): SoftResources - Selection Consulting Services
OVERVIEW STATEMENT:
recommendation
Based on the City's recently completed Enterprise Content Management (ECM) Assessment and the recommendation to select new ECM software that would consolidate disparate practices and technologies across departments, the City has determined to engage SoftResources to assist through the selection of a new ECM.
body
? Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
? Receive Information ? Provide Direction ? Approve
REQUEST RATIONALE:
* Relevant Plans/Policies:
2025/2026 BTIP
* Required:
N/A
* Council Request:
N/A
* Other Key Facts:
N/A
OUTCOMES:
Deliverables include:
* RFP document with business, technical and integration requirements
* RFP response review
* Vendor analysis 5-point decision report
* Demo script, feedback form, and resource support
* Due diligence support
* Decision consulting
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
* Timeline (previous or planned):
N/A
* Outreach Methods and Results:
N/A
* Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
The engagement is fixed fee - invoiced as phased work is completed - totaling $64,750.
Approved in current biennial budget: ? Yes ? No ? N/A
Budget Offer Number:
362 - BTIP
Budget Priority:
Strategic and Responsive
Other budget impacts or additional costs: ? Yes ? No ? N/A
If yes, explain:
N/A
Funding source(s):
Costs associated with the engagement will come from the 2025/2026 BTIP
Budget/Funding Constraints:
N/A
? Additi...
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