TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
Parks
Loreen Hamilton
425-556-2336
DEPARTMENT STAFF:
Parks
Zach Houvener
Deputy Director
Parks
Alison Brandenburg
Administrative Supervisor
TITLE:
title
Approval of a Contract with Copiers Northwest, in the Amount of $175,288, for City-Wide Mail Delivery Services
OVERVIEW STATEMENT:
recommendation
Following completion of competitively bid IFB process, and in line with the City Purchasing Policy, we are requesting Council authorization of $175,288.75 for Copiers Northwest to provide citywide mail delivery services.
body
? Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
? Receive Information ? Provide Direction ? Approve
REQUEST RATIONALE:
* Relevant Plans/Policies:
N/A
* Required:
Council approval is required for contracts exceeding $50,000.
* Council Request:
N/A
* Other Key Facts:
N/A
OUTCOMES:
The contractor will provide daily mail pick-up, delivery, and postage services to 17 city facilities.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
* Timeline (previous or planned):
N/A
* Outreach Methods and Results:
N/A
* Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
$175,288.75
Approved in current biennial budget: ? Yes ? No ? N/A
Budget Offer Number:
0000297
Budget Priority:
Strategic and Responsive
Other budget impacts or additional costs: ? Yes ? No ? N/A
If yes, explain:
N/A
Funding source(s):
General Fund
Budget/Funding Constraints:
N/A
? Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
Date
Meeting
Requested Action
2/25/2025
Committee of the Whole - Parks and Environmental Sustainability
Provide Direction
Proposed Upcoming Contact(s)
Date
Meeting
Requested Action
N/A
None proposed at this time
N/A
Time Constraints:
The current contract amendment has a completion date of March 31, 2025. Approval of the contract will allow the contractor to contin...
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