MEMO TO: Members of the City Council
FROM: Mayor John Marchione
SUBJECT:
title
Approval of Recreation Limited-Duration FTE for the 2017 Special Event Season
I. RECOMMENDED ACTION
recommendation
Approve a new FTE in a Limited Duration position to supplement, prepare for and execute the 2017 special event season. The project will start late June and end in January. The position duration will be six months.
body
II. DEPARTMENT CONTACTS
Maxine Whattam, Director of Parks & Recreation 425-556-2310
Rachel Van Winkle, Deputy Parks & Recreation Director 425-556-2334
Megan Worzella, Events Administrator 425-556-2360
III. DESCRIPTION/BACKGROUND
A key staff member will be out on extended leave during this time. Other staff will be coordinating several other large summer events. The body of work is full-time and supplemental (temporary) employees can only work part-time. This is truly project work and the position sunsets following the return of the key staff member. Focus includes preparing for the events, staffing the events, documenting lessons learned after the events, and preparing for the 2018 events.
IV. PREVIOUS DISCUSSIONS HELD
April 24, 2017 FAC Committee
May 2, 2017 Parks & Human Services Committee
V. IMPACT
A. Service/Delivery:
Maintain quality of Derby Days, So Bazaar, and Redmond Lights.
B. Fiscal Note:
The cost of this FTE will be paid through salary savings.
VI. ALTERNATIVES TO STAFF RECOMMENDATION
Reduce level of service or outsource event production.
VII. TIME CONSTRAINTS
The preference is for the staff person to be in place in the June timeframe in order to be trained and help with planning and production of summer events. The staff person will provide day of operations support for Derby Days, plan and support So Bazaar, and take on a significant role for Redmond Lights.
VIII. LIST OF ATTACHMENTS
None.