MEMO TO: Members of the City Council
FROM: Mayor John Marchione
SUBJECT:
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Approval of Purchasing Policy Revisions to Bidding Requirements and Signing Authorizations
a. RESOLUTION NO. 1503: A Resolution Revising Procurement Policies and Establishing Contract Approval Authority, and Establishing an Effective Date
b. ORDINANCE NO. 2929: An Ordinance Repealing RMC 2.86, Selection of Architectural and Engineering Consultants
I. RECOMMENDED ACTION
recommendation
Approve purchasing policy revisions to bidding requirements and signing authorizations.
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II. DEPARTMENT CONTACTS
Malisa Files, Finance Director 425-556-2166
Kelley Wood, Fiscal Services Manager 425-556-2160
III. DESCRIPTION/BACKGROUND
Per the discussion that began in 2017, the Purchasing Division of the Finance Department has updated and revised City procurement policies and procedures. As part of that process, the Department is seeking Council's approval to increase competitive bidding requirements for certain items; match state statutes for public work projects; and increase the Mayor's approval authority.
The proposed Purchasing Policy and resolution clarify the City's bidding requirements for general operating supplies and equipment, operating services, repair and maintenance, general services and professional services where no State statute dictates specific levels. The policy and resolution also bring the City's policies in line with state statutes for the bidding requirements for public works or contracting for architectural and engineering services and allows for the policy to incorporate changes to those levels if state statutes are updated.
Within the Purchasing Policy and resolution, approval authority for the Mayor has been raised from $25,000 to $50,000 for professional services, and architectural and engineering services. For public work projects the Mayor's approval authority has been raised from $200,000 to $300,000 consistent with state statute.
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