MEMO TO: Members of the City Council
FROM: Mayor John Marchione
SUBJECT:
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Approval of Amendment No. 2 with Kronos, Inc. for Software Support and Maintenance of Workforce Management Systems; and Professional Services for Implementation in an Amount of $592,146
I. RECOMMENDED ACTION
recommendation
Approve contract amendment no. 2 with Kronos, Inc. for consulting services and three-year software maintenance and support agreement for the implementation of Workforce Management Systems in a total amount of $592,146. The proposed amendment is within the approved project budget.
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II. DEPARTMENT CONTACTS
Jonny Chambers, TIS Director 425-556-2160
Malisa Files, Finance Director 425-556-2122
Cathryn Laird, Acting Human Resources Director 425-556-2125
Maria O'Neill, Technology Project Manager 425-556-2720
III. DESCRIPTION/BACKGROUND
In 2017, an RFP was posted for replacement of our existing and outdated HR, Payroll and Timekeeping software systems. From the eight RFP responses received, Kronos, Inc. was selected as a solution provider. Their software solution proposal included a product called Workforce Central as the core HR solution. In October 2018, the City entered into contracts with Kronos, Inc. for software solutions and JK Seva as an implementation partner.
In March of 2019, the JK Seva contract was terminated as a result of their inability to adequately staff the implementation effort.
Prior to re-engaging with the implementation effort, the City revisited a conversation with Kronos concerning the version of the product that would best support the City's needs over the long term.
In 2017 when the City selected the Kronos Workforce Central solution, the Kronos Workforce Dimensions product had not yet reached maturity as a mainstream HR solution across Public-Sector organizations. Since then, it's gained recognition as Kronos' flagship product and is deployed across several state and local government entities. Kro...
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