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File #: AM No. 20-032   
Type: Consent Item Status: Passed
File created: 2/28/2020 In control: City Council Special Meeting
On agenda: 3/27/2020 Final action: 3/27/2020
Title: Acceptance of Construction: Pressure Reducing Valve Station Replacement (Phase 1), and Approval of the Final Contract in the Amount of $3,016,188.45, with Razz Construction Inc. of Bellingham, Washington, Project No. 20021525
Attachments: 1. Agenda Memo No. 20-032, 2. Attachment A: Vicinity Map

MEMO TO:                     Members of the City Council

FROM:                     Mayor Angela Birney

SUBJECT:                     

 


title

Acceptance of Construction: Pressure Reducing Valve Station Replacement (Phase 1), and Approval of the Final Contract in the Amount of $3,016,188.45, with Razz Construction Inc. of Bellingham, Washington, Project No. 20021525

 

I.                     RECOMMENDED ACTION

recommendation

 

Approve the final contract amount with to Razz Construction Inc. of Bellingham, Washington, for the base bid amount of $3,054,194, plus or minus change orders and bid items increases or decreases, resulting in a final contract amount of $3,016,188.45, and accept construction of Pressure Reducing Valve Station Replacement, Project No. 20021525, as of March 17, 2020.

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II.                     DEPARTMENT CONTACTS

 

Dave Juarez, Director of Public Works                                                                                                         425-556-2733

                     Gary Schimek, Acting City Engineer                                                                                                                              425-556-2742

Eric Dawson, Project Manager                                                                                                                              425-556-2867

 

III.                     DESCRIPTION/BACKGROUND

 

Project Purpose This project replaced 10 Pressure Reducing Valve (PRV) Stations throughout Redmond.  Background  The City uses approximately 84 PRV stations to manage water pressure in the City’s distribution system.  Many of these PRV stations were built in the 1960’s and 1970’s and are in need of refurbishment.  The MOC staff have inspected and evaluated all of the City’s PRVs and generated a list of 27 PRVs that need to be rehabilitated or replaced.  These PRVs have aged and degraded to a point that they no longer meet the City’s standard due to pipe corrosion, age, type of materials used, and environmental conditions. Corrosion is the main cause of degradation, but other issues include vault drainage and safe access.  Ten (10) of the 27 valves were evaluated by MOC staff and Engineering staff and identified as a priority for replacement.    Project Description This project abandoned and replaced 10 Pressure Reducing Valve Stations throughout Redmond.  The construction provided for installation of new vaults, valves, piping and restoration of all street, sidewalk and landscape within the limits of construction.  Construction began on June 25, 2018 and was completed on November 27, 2019.  There was an approximate 3-month delay when the protective paint applied to the pipes by the contractor was improperly applied and had to be removed and reapplied.  Budget  The project was completed under budget.  This project was budgeted as a high-risk construction project with a large contingency due to the underground construction required at 10 different sites.  Underground construction can be risky due to the likelihood of encountering unexpected utilities.  However, underground conflicts were generally not found and when they were the solutions were simple and inexpensive.  Therefore, the project is transferring that contingency back to the Water CIP fund.

 

IV.                     PREVIOUS DISCUSSIONS HELD

 

Council Actions / Communication

 

Date (MM/DD/YYYY)

Action / Committee Presentation

07/12/2016

Planning and Public Works Committee

08/16/2016

Approve Consultant Services Contract

04/10/2018

Planning and Public Works Committee

04/17/2018

Approve Supplemental Consultant Agreement No. 2

04/17/2018

Award of Bid

Today

Accept Construction

 

 

V.                     IMPACT

 

A.                     Service/Delivery:

 

This project reduced risk of pressure reducing valve failure and improves maintenance of the water system in Redmond.

 

B.                     Fiscal Note:

 

Estimated costs for the project are shown below.

                                          Current Project Budget:

                                          Water CIP                                          $5,196,793

                                          Total Funding                                          $5,196,793

                                          Estimated Project Costs:

                                          Design                      Phase                                               $656,758

                                          Construction                      Phase                     $3,524,733

                                          Total Estimated Project Cost                     $4,181,491

                                          Budget Difference                     $1,015,302

                                          Transfer To Water CIP Fund                         $1,015,302

 

VI.                     ALTERNATIVES TO STAFF RECOMMENDATION

 

None.

 

VII.                     TIME CONSTRAINTS

 

Following project acceptance, in accordance with RCW 60.28, the contract retainage will be released upon receipt of clearances from the Washington State Departments of Revenue and Labor and Industries, and a mandatory 45-day waiting period for filing claims and liens.

 

VIII.                     LIST OF ATTACHMENTS

 

A.                     Vicinity Map