MEMO TO: Members of the City Council
FROM: Mayor Angela Birney
SUBJECT:
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Acceptance of the 2020 Emergency Management Performance Grant - COVID Supplemental in the Amount of $12,373
I. RECOMMENDED ACTION
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Accept the State/Federal FY 2020 Emergency Management Performance Grant-Supplemental (EMPG-S) in the amount of $12,373
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II. DEPARTMENT CONTACTS
Don Horton, Acting Fire Chief 425-556-2208
Tom Langton, Acting Deputy Fire Chief 425-556-2249
Pattijean Hooper, Emergency Manager 425-556-2219
III. DESCRIPTION/BACKGROUND
The City of Redmond Emergency Management Division (EMD) has been awarded a grant for $12,373 for Federal Fiscal Year (FFY) 2020. These funds are appropriated by Congress and passed through the U.S. Department of Homeland Security (DHS) and the Emergency Management Division (EMD) of the Washington State Military Department.
The Fiscal Year (FY) 2020 Emergency Management Performance Grant Program - COVID-19 Supplemental (EMPG-S) assists states, territories, tribes, and local governments with their public health and emergency management activities supporting the prevention of, preparation for, and response to the ongoing Coronavirus Disease 2019 (COVID-19) public health emergency. Through this funding opportunity, FEMA will award funding to support planning and operational readiness for COVID-19 preparedness and response, development of tools and strategies for prevention, preparedness, and response, and ongoing communication and coordination among federal, State, local, tribal, and territorial partners throughout the response.
IV. PREVIOUS DISCUSSIONS HELD
May 11, 2020 - Internal Public Safety
May 19, 2020 - Public Safety Committee of the Whole
V. IMPACT
A. Service/Delivery:
None.
B. Fiscal Note:
WA State Emergency Management has provided guidance on priorities for this grant:
1. Mitigation activities (related to slowing the spread of COVID-19);
2. Integration of emergency management and public health operations;
3. Collection and display of public, private, and governmental data of hospital bed and ventilator capacity and usage;
4. Collection and display of PPE inventories and establishment of burn rates to forecast future needs;
5. Planning for alternate care sites;
6. Identifying all sources to surge medical professionals.
EMPG-S funding also can be used to assist emergency managers with implementing community lifelines to prevent, prepare for, and respond to the COVID-19 public health emergency.
• The lifelines concept simplifies incident information to provide decision makers with clearly identified impacts to critical community services and root causes that inform response and recovery actions.
• The Community Lifelines Implementation Toolkit provides whole community partners the information and resources to understand lifelines and to coordinate with entities using lifelines. The toolkit serves as basic guidance for how to implement the lifeline construct during incident response.
As with the normal EMPG program, EMPG-S funds are governed by Washington Administrative Code (WAC) 118-09-030 Eligibility criteria. To be eligible for funds, specific criteria must be met:
• Have a current Comprehensive Emergency Management Plan (CEMP)
• Have at least a ½ time employee whose job duties are specifically dedicated to performing emergency management functions
• Have a designated emergency management agency, department, division, or office established with a dedicated budget to perform emergency management functions
• Have adopted an ordinance, code, or resolution establishing the EMO. If applicable, an EMO that consists of two or more political subdivisions (cities/towns) shall have an executed interlocal agreement establishing the multijurisdictional EMO
• Hire and appoint personnel in accordance with applicable employment laws, rules, regulations, and policies
• Comply with all federal and state emergency management program requirements
• Demonstrate that EMPG-S funds will only be used to sustain and/or enhance the EMO’s existing emergency management program and capabilities
• Demonstrate that EMPG-S funds will not be used to supplant or replace EMO existing dedicated emergency management budgeted funding
• Meet all applicable matching fund requirements
VI. ALTERNATIVES TO STAFF RECOMMENDATION
A. Accept the grant in the amount of $12,373 (recommended)
B. Decline the grant
C. Decline the grant and use City of Redmond budget funding
VII. TIME CONSTRAINTS
Approval needed from Council and signatures on contract before grant can be accepted.
VIII. LIST OF ATTACHMENTS
Attachment A - 2020 Emergency Management Performance Grant-COVID Supplemental