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File #: AM No. 20-122   
Type: Unfinished Business Status: Held
File created: 8/18/2020 In control: City Council
On agenda: 9/15/2020 Final action:
Title: Redmond Senior and Community Center Policy Direction
Attachments: 1. Agenda Memo No. 20-122, 2. Attachment A: Additional Background Information, 3. Attachment B: Stakeholders Report, 4. Attachment C: Presentation from July 28, 2020, 5. Attachment D: Presentation from Committee of the Whole on September 1, 2020 Final, 6. Envision the Future of Redmond's Senior Center Building, 7. 2017 Community Priorities for the Future of Redmond's Community Centers Report, 8. Presentation

TO: Members of the City Council

FROM: Mayor Angela Birney

DEPARTMENT DIRECTOR CONTACT(S):

Parks

Carrie Hite

(425) 556-2326

Finance

Malisa Files

(425) 556-2166

Public Works

Dave Juarez

(425) 556-2733

 

DEPARTMENT STAFF:

Parks

Dave Tuchek

Deputy Parks and Recreation Director

Public Works

Eric Dawson

Senior Engineer

Executive

Jill Smith

Communications and Marketing Supervisor

Parks

Bethany Kennedy

Customer Experience Manager

 

 

TITLE:

title

Redmond Senior and Community Center Policy Direction

OVERVIEW STATEMENT:

recommendation

The City Council is requested to provide policy direction and approval for the rebuild of the Redmond Senior and Community Center building.

body
  Additional Background Information/Description of Proposal Attached

 

 

REQUESTED ACTION:

 

  Receive Information                                            Provide Direction                                            Approve

 

 

REQUEST RATIONALE:

 

                     Relevant Plans/Policies:

Envision Redmond Senior Center Building Stakeholders Report March 2020, Redmond Community Strategic Plan, 2017 Community Priorities for the Future of Redmond’s Community Centers Report, Redmond Comprehensive Plan, Redmond Parks, Arts, Recreation, Culture, and Conservation (PARCC) Plan, Redmond Facilities Strategic Management Plan, 2017-2022 Redmond Capital Investment Program (CIP), Redmond Zoning Code 21.10.070B

                     Required:

City Comprehensive Plan: FW-23, CC-12, PR-19, PR-35, PR-36, PR-37, PR-38, UC-19, UC-20, DT-12, and DT-15, Redmond Zoning Code-RZC 21.10.070B

                     Council Request:

City Council Business Meeting 12/3/2019

                     Other Key Facts:

The community has voiced the sense of urgency for this project. The longer the City waits to make a decision, the more costly the project due to the variable bid climate, low bonding rates, and escalation of building costs.

 

 

OUTCOMES:

The City of Redmond’s Senior Center closed in September 2019 due to extensive water damage to the exterior walls and structural elements of the facility. The results of the assessment and closure of the Senior Center prompted the City to engage with residents to re-envision the building space and programs, and to listen to the community interest for the Senior Center in the future. The goal of any redevelopment project would be to have a facility open to the public in three years or less.

 

 

COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:

 

                     Timeline (previous or planned):

01/09/20-Stakeholder Conference Call

01/15/2020-Public Meeting Facilitated by EnviroIssues and Patano

01/16/2020-Lunch Briefing with Seniors

01/23/2020-Public Meeting Facilitated by EnviroIssues and Patano

02/06/2020-RYPAC-Senior Center Discussion

02/10/2020-Community Centers Open House-Facilitated by Patano

02/24/2020-Stakeholder Meeting #1-Facilitated by EnviroIssues

03/05/2020-Stakeholder Meeting #2-Facilitated by EnviroIssues

                     Outreach Methods and Results:

Outreach Methods-public meetings, email, city newsletters, city website, lunch briefings with seniors, postcard mailers, social media posts, press releases, online surveys, comment cards

Results-gathered by online surveys, paper surveys, and comment cards

                     Feedback Summary:

Over 2,500 community members participated in the engagement process. Their involvement resulted in the recommendation to build a larger facility than what exists today at the Senior Center, with the understanding that Redmond’s existing recreation spaces are already underserving its senior population, as well as other demographic groups. Future growth is expected and needs to be addressed by considering future demand and trends that keep our community healthy, active, and connected across neighborhoods, ages and cultures. Additionally, the Redmond Zoning Code for the Downtown area requires buildings to have a minimum of two stories. Please see Attachment A-Stakeholder Group Summary: Envisioning the Future of the Senior Center.

 

 

BUDGET IMPACT:

 

Total Cost:

$45M

 

Approved in current biennial budget:                                            Yes                                            No                                            N/A

 

Budget Offer Number:

CIP Budget Plan

 

Budget Priority:

Infrastructure, Healthy and Sustainable, Vibrant and Connected

 

Other budget impacts or additional costs:                       Yes                                            No                                            N/A

If yes, explain:

The City has $15M currently set aside in the CIP. It was to fund improvements prior to the building being closed due to safety concerns. An additional $30M would be needed to accomplish the goals of the Recreation Stakeholder recommendations.

 

Funding source(s):

CIP $15M, request direct appropriation from State Legislature $5M, possible partnerships, and Councilmanic bonds. Models of community investment (solar panels) are also being discussed.

 

Budget/Funding Constraints:

In the 2020 CIP, there is currently $15M set aside for renovation of the Senior Center. Staff has prioritized this project in the 2021-2026 CIP and continued to identify the original $15M set aside for this project in the draft CIP. Additionally, the draft CIP also factors in debt service after the construction to pay for the remainder of the construction. The City will be seeking a state appropriation for this project.

 

  Additional budget details attached

 

 

COUNCIL REVIEW:

 

Previous Contact(s)

Date

Meeting

Requested Action

9/17/2019

Business Meeting

Receive Information

12/3/2019

Business Meeting

Provide Direction

2/11/2020

Study Session

Receive Information

2/25/2020

Committee of the Whole - Parks and Human Services

Receive Information

3/3/2020

Committee of the Whole - Parks and Human Services

Receive Information

6/2/2020

Committee of the Whole - Parks and Human Services

Receive Information

6/23/2020

Study Session

Receive Information

7/1/2020

Committee of the Whole - Parks and Human Services

Receive Information

7/28/2020

Study Session

Receive Information

8/4/2020

Committee of the Whole - Parks and Human Services

Provide Direction

8/11/2020

Committee of the Whole - Planning and Public Works

Provide Direction

9/1/2020

Committee of the Whole - Parks and Human Services

Provide Direction

 

Proposed Upcoming Contact(s)

Date

Meeting

Requested Action

 

None proposed at this time

N/A

 

 

Time Constraints:

Seasonal considerations, variable bid climate, low bonding rates, and escalation of building costs will factor into the time constraints. Waiting will make the project more costly.

 

 

 

ANTICIPATED RESULT IF NOT APPROVED:

One option is for the City of Redmond to replace the senior center with the current footprint and square footage. This is not in compliance with the Redmond’s Community Centers Study, the Recreation Stakeholders recommendation, the Redmond Parks, Arts, Recreation, Culture, and Conservation (PARCC) Plan, the Redmond Comprehensive Plan, and the Redmond Zoning Code, as it will not provide for the expected growth of the community and the zoning requires a minimum of a two-story building.

 

 

ATTACHMENTS:

Attachment A-Additional Background Information

Attachment B-Envision Redmond Senior Center Building Stakeholders Report

Attachment C-Envision Redmond Senior Center Stakeholder PowerPoint presentation from July 28, 2020

Attachment D-PowerPoint presentation for September 1 Council Committee of the Whole Parks and Human Services from September 1, 2020 meeting

Hyperlink to Website-Envision the Future of The Redmond Senior Center Building <https://www.redmond.gov/1332/Envision-the-Future-of-the-Redmond-Senio>

Hyperlink to Website Report-’2017 Community Priorities for the Future of Redmonds Community Centers <https://www.redmond.gov/DocumentCenter/View/10088/Community-Priorities---April-2017-PDF>