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File #: AM No. 20-147   
Type: Consent Item Status: Passed
File created: 10/28/2020 In control: City Council
On agenda: 11/17/2020 Final action: 11/17/2020
Title: Acceptance of Washington Department of Ecology SFAP Grant in the Amount of $3,592,500 for the NE 40th Stormwater Treatment Retrofit Project, No. 20021607
Attachments: 1. Agenda Memo, 2. Attachment A: Grant Agreement, 3. Attachment B: Project maps

TO: Members of the City Council

FROM: Mayor Angela Birney

DEPARTMENT DIRECTOR CONTACT(S):

Public Works

Dave Juarez

425-556-2733

 

DEPARTMENT STAFF:

Public Works

Steve Hitch

EUSD Engineering Supervisor

Public Works

Roger Dane

EUSD Environmental Scientist

Public Works

Rob Crittenden

Construction Project Manager

 

 

TITLE:

title

Acceptance of Washington Department of Ecology SFAP Grant in the Amount of $3,592,500 for the NE 40th Stormwater Treatment Retrofit Project, No. 20021607

OVERVIEW STATEMENT:

recommendation

City staff and the engineering consultant, OTAK, are beginning the final design for the NE 40th Street Stormwater Treatment Retrofit to keep the project on schedule for 2021 construction. The Department of Ecology grant, in combination with funding from a King County WaterWorks grant and the Microsoft Community Facilities District (CFD), will be used to fund the final design and the construction of this project.

 

body
  Additional Background Information/Description of Proposal Attached

 

 

REQUESTED ACTION:

 

  Receive Information                                            Provide Direction                                            Approve

 

 

REQUEST RATIONALE:

 

                     Relevant Plans/Policies:

Stormwater CIP

                     Required:

N/A

                     Council Request:

N/A

                     Other Key Facts:

Per the City Purchasing Policies and Procedures, the Council provides authorization for the Mayor or designee to sign grant agreements

 

 

OUTCOMES:

The Stormwater Treatment Retrofit will treat stormwater from SR 520 and NE 40th Street before it enters the new NE 40th Street Stormwater Trunk (completed in 2017). High traffic volumes and minimal existing treatment result in the contributing basin having some of the heaviest pollution levels that drain to Lake Sammamish within the City limits. The proposed facility will provide enhanced treatment, phosphorous control and oil control, resulting in substantial improvement to water quality in stormwater draining to Lake Sammamish and Villa Marina Creek.

 

 

COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:

 

                     Timeline (previous or planned):

Ongoing

                     Outreach Methods and Results:

Project web page on City of Redmond website, SEPA Determination sent to stakeholders in fall 2019, Construction sign will be posted on-site.

                     Feedback Summary:

No feedback to date

 

 

BUDGET IMPACT:

 

Total Cost:

$6,269,017

 

Approved in current biennial budget:                                            Yes                                            No                                            N/A

 

Budget Offer Number:

30

 

Budget Priority:

Clean and Green

 

Other budget impacts or additional costs:                       Yes                                            No                                            N/A

If yes, explain:

City staff overhead costs from this Project are not eligible for reimbursement from the CFD or grants and would be funded from the Stormwater CIP.

 

Funding source(s):

Microsoft CFD - $2,246,517

King County WaterWorks grant - $150,000

Department of Ecology grant - $3,592,500

Stormwater CIP - $100,000

 

Budget/Funding Constraints:

Department of Ecology funds require a 25% match.  Funding must be expended by June 30, 2023.

 

  Additional budget details attached

 

 

COUNCIL REVIEW:

 

Previous Contact(s)

Date

Meeting

Requested Action

4/16/2019

Committee of the Whole - Planning and Public Works

Provide Direction

5/7/2019

Business Meeting

Approve

9/8/2020

Committee of the Whole - Planning and Public Works

Provide Direction

9/15/2020

Business Meeting

Approve

 

Proposed Upcoming Contact(s)

Date

Meeting

Requested Action

11/10/2020

Committee of the Whole - Planning and Public Works

Provide Direction

11/17/2020

Business Meeting

Approve

 

Time Constraints:

This Department of Ecology grant funding is intended to support consultant services for final design beginning Fall 2020 followed by construction in 2021. Ecology funds must be expended by June 30, 2023.

 

 

ANTICIPATED RESULT IF NOT APPROVED:

If this agreement is not approved, the City would lose the grant funding from Department of Ecology and would need to find another way to fully fund this project.

 

 

ATTACHMENTS:

Attachment A: Grant Agreement

Attachment B: Project Maps