TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Public Works |
Dave Juarez |
425-556-2733 |
DEPARTMENT STAFF:
|
Public Works |
Lisa Rigg |
Senior Engineer |
|
Public Works |
Eric Dawson |
Senior Engineer |
TITLE:
title
Award of Bid to Dalton Electric Corp. in the Amount of $1,240,763 for the Pump VFD Replacement Project
OVERVIEW STATEMENT:
recommendation
Staff recommends awarding contract to Dalton Electric Corp., the low bidder. The bidders’ unit prices, extensions, and additions have been checked for accuracy and for unbalanced bid items. References for Dalton Electric Corp. have been contacted and were found to be satisfactory.
body
☐ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
N/A
• Required:
Council approval is required to award a construction contract over $300,000 per 2018 City Resolution 1503.
• Council Request:
N/A
• Other Key Facts:
N/A
OUTCOMES:
Variable Frequency Drives (VFD) provide the power water and wastewater pump stations. Many of the VFDs are at the end of their useful life and are in need of replacement. This project will replace the VFDs at Pump Stations 3 and 5, Novelty Hill Pump Station, Novelty Hill Operations Center, and Wastewater Lift Station 51.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
The work will generally take place inside the pump stations and will not affect neighbors or utility customers. Neighbors in the immediate vicinity of the pump stations will receive a courtesy notice about the work.
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
Total project cost is $2,304,151
Approved in current biennial budget: ☐ Yes ☒ No ☐ N/A
Budget Offer Number:
CIP
Budget Priority:
Healthy and Sustainable
Other budget impacts or additional costs: ☐ Yes ☒ No ☐ N/A
If yes, explain:
N/A
Funding source(s):
$709,452 from the City Water Fund, $919,297 from the Novelty Hill Water Fund, and $675,402 from the Novelty Hill Wastewater Fund. These funds were included in the previous budget but were unallocated. The use of these unallocated funds does not affect any other budgeted projects. The project is included in the upcoming 2021-2026 CIP.
Budget/Funding Constraints:
N/A
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
5/12/2020 |
Committee of the Whole - Planning and Public Works |
Receive Information |
|
12/8/2020 |
Committee of the Whole - Planning and Public Works |
Provide Direction |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
N/A |
N/A |
Time Constraints:
N/A
ANTICIPATED RESULT IF NOT APPROVED:
Maintenance costs for the current VFDs will continue to increase and accrue and construction cost inflation will increase the cost of this construction when it occurs.
ATTACHMENTS:
Attachment A - Vicinity Map