TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Parks |
Carrie Hite |
425-556-2326 |
|
Public Works |
Dave Juarez |
425-556-2733 |
DEPARTMENT STAFF:
|
Parks |
Loreen Hamilton |
Deputy Director |
|
Public Works |
Eric Dawson |
Senior Engineer |
TITLE:
title
Approval of Contract with Absher Construction Company (Absher), in the Amount of $396,966 for General Contractor/Construction Manager (GC/CM) Preconstruction Services for the Redmond Senior and Community Center
OVERVIEW STATEMENT:
recommendation
On April 7, 2020, the City Council authorized the use of the GC/CM method to expedite construction of the Redmond Senior and Community Center Project. On October 22, 2020, the City Council directed staff to begin design on the Redmond Senior and Community Center (RSCC), using input previously received from seniors and stakeholders to guide the design. The City advertised a Request for Proposals for GC/CM services and received 6 proposals. Absher was selected based on an evaluation of their proposal and a partial bid on the RSCC. The partial bid included prices for preconstruction staff rates, overhead and profit, and City specified general conditions.
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☐ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
o Envision Redmond Senior Center Building Stakeholders Report March 2020
o Redmond Community Strategic Plan
o 2017 Community Priorities for the Future of Redmond’s Community Centers Report
o Redmond Comprehensive Plan
o Redmond Parks, Arts, Recreation, Culture, and Conservation (PARCC) Plan
o Redmond Facilities Strategic Management Plan
o 2017-2022 Redmond Capital Investment Program (CIP). Redmond Zoning Code 21.10.070B
• Required:
City Comprehensive Plan: FW-23, CC-12, PR-19, PR-35, PR-36, PR-37, PR-38, UC-19, UC-20, DT-12, and DT-15, Redmond Zoning Code-RZC 21.10.070B
• Council Request:
On October 22, 2020, Council provided direction to utilize the existing $15,000,000 budget for Senior Center renovations to begin design of the new Senior and Community Center. In the 2021-2022 Adopted Budget Council reallocated approximately $2 million from the programmed debt service, bringing the total to $17 million (see explanation below).
• Other Key Facts:
N/A
OUTCOMES:
The desire to open a new Senior and Community Center within three years has been well documented by stakeholders, citizens, and City Council. The Council has directed staff to demolish the existing building, begin with the design process, include all stakeholder input from past efforts and to engage stakeholders, seniors, and community members as the design phase begins and progresses.
Absher’s participation as the GC/CM will include assistance with cost estimating, scheduling, value engineering, design and constructability reviews, site logistics, and community outreach. Absher’s proposal was evaluated highly because of their experience with GC/CM, extensive portfolio of community centers and senior centers, their robust women and minority subcontractor outreach program, and their competitive price proposal.
The preconstruction services contract will include Absher’s services through the entire design phase, up to and including negotiations for the Maximum Allowable Construction Cost (MACC). Once the MACC is agreed upon, the City will finalize a contract to cover physical construction of the building and the site.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
01/09/20-Stakeholder Conference Call
01/15/2020-Public Meeting Facilitated by EnviroIssues and Patano
01/16/2020-Lunch Briefing with Seniors
01/23/2020-Public Meeting Facilitated by EnviroIssues and Patano
02/06/2020-RYPAC-Senior Center Discussion
02/10/2020-Community Centers Open House-Facilitated by Patano
02/24/2020-Stakeholder Meeting #1-Facilitated by EnviroIssues
03/05/2020-Stakeholder Meeting #2-Facilitated by EnviroIssues
12/14/2020-Project update for stakeholder and “Meet and Greet” with architect team
01/11/2021-Project Stakeholder Group Meeting #1
01/25/2021-Project Stakeholder Group Meeting #2
02/01/2021-Outreach to local businesses, nonprofits, partners, organizations, community members, BIPOC communities, etc. leading up to Public Meetings
02/17/2021-First online questionnaire launches (closes on 3/10/2021)
02/24/2021-Virtual Public Meeting #1 (Senior focused day time & general public evening)
03/01/2021-Outreach to local businesses, nonprofits, partners, organizations, community members, BIPOC communities, etc. leading up to Public Meetings
03/01/2021-Project Stakeholder Group Meeting #3
03/22/2021-Project Stakeholder Group Meeting #4
03/24/2021-Virtual Public Meeting #2 (Senior focused day time & general public evening)
03/24/2021-Second online questionnaire launches (closes on 4/3/2021)
04/26/2021-Project Stakeholder Group Meeting #5
05/24/2021-Project Stakeholder Group Meeting #6
06/21/2021-Project Stakeholder Group Meeting #7
-Parks & Trails Commission Briefing - 1st Thursday of each month
-Redmond Arts & Culture Commission Briefing - 2nd Thursday of each month
-Senior Advisory Committee Briefings - 3rd Thursday of each month
• Outreach Methods and Results:
Outreach Methods: public meetings, email, city newsletters, city website, online briefings with seniors, comment cards in the senior lunches, postcard mailers, social media posts, press releases, online surveys, results-gathered by online surveys, paper surveys, monthly Encore updates to seniors, and comment cards.
• Feedback Summary:
Feedback included items such as build a larger facility than what exists today at the Senior Center, with the understanding that Redmond’s existing recreation spaces are already underserving its senior population, as well as other demographic groups. Future growth is expected and needs to be addressed by considering future demand and trends that keep our community healthy, active, and connected across neighborhoods, ages, and cultures.
BUDGET IMPACT:
Total Cost:
$396,966
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
CIP
Budget Priority:
Infrastructure, Healthy and Sustainable, Vibrant and Connected
Other budget impacts or additional costs: ☒ Yes ☐ No ☐ N/A
If yes, explain:
The 2021-2026 CIP currently has $17M budgeted for this project. This includes the reallocation of $15M that was budgeted for the improvements of the previous building and an additional $2M that was budgeted for a 2022 debt service payment that Council reallocated during the budget adoption process. An additional $23M would be needed to accomplish the recommendation of the Recreation Stakeholders and the feedback from the public.
Funding source(s):
CIP $17M, request direct appropriation from State Legislature $5M, possible partnerships, and Councilmanic bonds. Models of community investment (solar panels) are also being discussed.
Budget/Funding Constraints:
In the 2021 CIP, there is currently $17M set aside for design and construction of a new Redmond Senior and Community Center. Additionally, the City is seeking a $5M state appropriation for this project. In addition to this, the City is exploring partnerships and private fund raising to assist with the budget.
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
9/17/2019 |
Business Meeting |
Receive Information |
|
12/3/2019 |
Business Meeting |
Receive Information |
|
2/11/2020 |
Study Session |
Receive Information |
|
2/25/2020 |
Committee of the Whole - Finance, Administration, and Communications |
Receive Information |
|
3/3/2020 |
Committee of the Whole - Parks and Human Services |
Receive Information |
|
6/2/2020 |
Committee of the Whole - Parks and Human Services |
Receive Information |
|
6/23/2020 |
Study Session |
Receive Information |
|
7/7/2020 |
Committee of the Whole - Parks and Human Services |
Receive Information |
|
7/28/2020 |
Study Session |
Receive Information |
|
8/4/2020 |
Committee of the Whole - Parks and Human Services |
Receive Information |
|
8/11/2020 |
Committee of the Whole - Planning and Public Works |
Provide Direction |
|
9/1/2020 |
Committee of the Whole - Parks and Human Services |
Provide Direction |
|
9/15/2020 |
Business Meeting |
Approve |
|
10/22/2020 |
Special Meeting |
Approve |
|
12/1/2020 |
Committee of the Whole - Parks and Human Services |
Receive Information |
|
1/5/2021 |
Committee of the Whole - Parks and Human Services |
Approve |
|
1/19/2021 |
Business Meeting |
Approve |
|
2/2/2021 |
Committee of the Whole - Parks and Human Services |
Receive Information |
|
2/9/2021 |
Committee of the Whole - Planning and Public Works |
Approve |
|
2/16/2021 |
Business Meeting |
Approve |
|
3/2/2021 |
Committee of the Whole - Parks and Human Services |
Receive Information |
|
3/9/2021 |
Study Session |
Receive Information |
|
4/6/2021 |
Committee of the Whole - Parks and Human Services |
Provide Direction |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
05/04/2021 |
Committee of the Whole - Parks and Human Services |
Receive Information |
|
05/04/2021 |
Business Meeting |
Receive Information |
|
06/01/2021 |
Committee of the Whole - Parks and Human Services |
Receive Information |
|
06/22/2021 |
Study Session |
Receive Information |
|
07/06/2021 |
Committee of the Whole - Parks and Human Services |
Receive Information |
|
07/06/2021 |
Business Meeting |
Provide Direction |
|
07/20/2021 |
Business Meeting |
Approve |
|
08/03/2021 |
Committee of the Whole - Parks and Human Services |
Receive Information |
|
09/07/2021 |
Committee of the Whole - Parks and Human Services |
Receive Information |
|
10/05/2021 |
Committee of the Whole - Parks and Human Services |
Receive Information |
|
11/02/2021 |
Committee of the Whole - Parks and Human Services |
Receive Information |
|
12/07/2021 |
Committee of the Whole - Parks and Human Services |
Receive Information |
Time Constraints:
Delay in approval of this GC/CM agreement will result in delay of the design and start of construction of the Senior and Community Center. The RSCC design is beginning with the conceptual design phase and input from the GC/CM is vital, especially as we prepare our first conceptual cost estimate.
ANTICIPATED RESULT IF NOT APPROVED:
Design of the Senior and Community Center would be delayed, and the goal of a 2023 opening would be jeopardized.
ATTACHMENTS:
Attachment A - GC/CM Preconstruction Services Agreement