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File #: AM No. 21-069   
Type: Consent Item Status: Passed
File created: 4/21/2021 In control: City Council
On agenda: 5/4/2021 Final action: 5/4/2021
Title: Approval of a Contract for the Prosecuting Attorney's Electronic Case Management System with Karpel Solutions in the Amount of $83,420
Attachments: 1. Agenda Memo, 2. Attachment A: Business Case, 3. Attachment B: Contract
TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
Executive
Malisa Files
425-556-2166

DEPARTMENT STAFF:
Technology and Information Services
Dawn Johnson
TIS PMO Manager


TITLE:
title
Approval of a Contract for the Prosecuting Attorney's Electronic Case Management System with Karpel Solutions in the Amount of $83,420

OVERVIEW STATEMENT:
recommendation
The City of Redmond Prosecutor's Office handles all city criminal misdemeanors, contested traffic infractions, appeals and all cases through the Redmond Community Court. Apart from standard Microsoft Office products, the Prosecutor's office has not kept pace with its peers in leveraging modern technology to automate workflow or digitize case files. Today, case files are maintained 100% in hard copy format. This limits the time a Prosecutor has to prepare for trial, it inhibits optimal communication with witnesses and victims of crime, and it causes delay in the procecution of cases. An electronic case management system would Improve case management business processes with a specific focus on electronic workflows and quick and easy access to case details which will eliminate inefficiencies caused by the manual handling of hard copy case files both in and out of the courtroom.
body

? Additional Background Information/Description of Proposal Attached


REQUESTED ACTION:

? Receive Information ? Provide Direction ? Approve


REQUEST RATIONALE:

* Relevant Plans/Policies:
Community Strategic Plan - Focus on the Big Four
* Required:
N/A
* Council Request:
Committee of the Whole - Finance, Administration, and Communications
* Other Key Facts:
N/A

OUTCOMES:
An electronic case management system will reduce inefficiencies and increase the capacity of the Prosecuting Attorney's office by 30%. This allows them to absorb future growth, better prepare for hearings, and improve overall communications and management of case information. A complete Benefits Analysis for t...

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