TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
Executive
Mayor Angela Birney
425-556-2101
DEPARTMENT STAFF:
Executive
Malisa Files
Chief Operating Officer
TITLE:
title
Approval of the Addition of Executive Deputy Director Position to the Non-Represented Pay Plan
OVERVIEW STATEMENT:
recommendation
On April 6, 2021, staff recommended adding two Deputy Director positions to the non-represented pay plan. When assessing the need for Deputy Directors, staff analyzed the administration of the departments, the span of control for directors, and succession planning. All departments in the City have either one or two Deputy Directors with the exception of the Executive and the Technology and Information Services (TIS) Departments. Council approved the TIS Deputy Director. The Executive Department Deputy Director will play a significant role in the department structure, including:
* Providing administration and management of department day-to-day operations, leaving the Chief Operating Officer (COO) able to concentrate on policy, strategic, personnel, and regional issues.
* Supporting the COO by managing five divisions within the Executive Department, including: City Clerk; Prosecutor's Office; Communications, Marketing, and Community Outreach; Environmental Sustainability; and Diversity, Equity, and Inclusion.
* Overseeing internal communications and providing support for the Mayor's external communications.
* Allowing the COO to focus on the management of seven Department Directors and move citywide programs, included in the Community Strategic Plan, forward to support the City's vision. The size and breadth of the COO workload is problematic without having additional management support (please see Attachments A and B for current and potential future organizational charts of the Executive Department).
* Ensuring succession planning is a goal of the City and is a best administrative practice. The City has experienced the...
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