TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Public Works |
Dave Juarez |
425-556-2733 |
DEPARTMENT STAFF:
|
Public Works |
Mike Haley |
Project Manager |
|
Public Works |
Jon Spangler |
Construction Division Manager |
|
Public Works |
Steve Hitch |
Interim Division Manager |
TITLE:
title
Approval of the Following Actions:
1. Approval of the Reallocation of $770,419 of Funding from the Wastewater Pump Station 15 Project to Wastewater Pump Station 12 Project and Require Staff to Return with a Scope Adjustment for the Wastewater Pump Station 15 Project; and
2. Award of Wastewater Pump Station 12 Replacement Project to James W. Fowler Co. in the Amount of $2,797,311; and
3. Approval of Consultant Supplemental Agreement 3 with BHC Consultants for Construction Engineering Support Services for the Wastewater Pump Station 12 Replacement Project to Increase the Maximum Amount Payable by $246,964
OVERVIEW STATEMENT:
recommendation
This project will rebuild the aging wastewater pumping (lift) station No. 12. The reconstruction of this station will ensure continuation of sanitary sewer service to the Marymoor neighborhood; will improve protection of public health and safety; and will increase wastewater capacity for this growing neighborhood.
Additional funding is required to ensure a successful project outcome for the construction of the replacement Lift Station 12. All Wastewater CIP funding is currently allocated to projects, so it is necessary to reallocate funding from another project to allow this project to proceed.
The Lift Station 15 project bids were rejected in March due to lack of funding and that project is being rescoped by staff to perform targeted equipment upgrades instead of the larger project that had been proposed. That revised scope will be brought back to City Council this summer as part of a reconsideration of the Wastewater Lift Station Program.
The proposed action reallocates funding from Wastewater Lift Station 15 to Wastewater Lift Station 12 and commits staff to returning to City Council with a proposal for how best to use the remaining Lift Station 15 funds for targeted equipment upgrades.
All bidder’s unit prices, extensions and additions have been checked for accuracy and unbalanced bid items. The contractor’s references were checked and found to be acceptable. James W. Fowler Co. has successfully performed projects for other jurisdictions. Staff recommends award to James W. Fowler Co., the low responsible bidder.
A supplemental consultant agreement with BHC Consultants is also needed so they can provide services to the City during construction including submittal review, response to questions from the contractor, and assistance with change orders as needed.
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☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
N/A
• Required:
Council approval is required to award contracts/agreements over $300,000 per 2018 City Resolution 1503.
• Council Request:
N/A
• Other Key Facts:
N/A
OUTCOMES:
This project will replace Wastewater Pump Station No. 12.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
Informing adjacent apartment residence and businesses of the project through the on-site apartment manager and other building owners.
• Outreach Methods and Results:
Web site update to keep public informed of progress
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
Estimated costs for the project are shown below.
Project Budget:
Wastewater CIP $4,170,913
Unallocated Wastewater CIP from WWPS 15 project $ 770,419
Total Funding $4,941,332
Project Costs:
Design Phase $1,042,550
Construction Phase $3,898,782
Total Estimated Project Cost $4,941,332
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
Capital Improvement Program Map Number SE51
Budget Priority:
Infrastructure Priority.
Other budget impacts or additional costs: ☒ Yes ☐ No ☐ N/A
If yes, explain:
The current project cost estimate exceeds the allocated CIP funding by $770,419. This funding will be transferred from the Wastewater Lift Station 15 project that is being rescoped. Due to the current construction environment in the Puget Sound region, both overall construction costs and demand for qualified contractors are high. While this was generally anticipated, construction pricing increased more than expected in 2020 and early 2021. The pandemic has drastically impacted the construction industry and suppliers and in doing so impacted the construction bid amount. The overall project cost estimate has increased to account for the higher than expected bid amount and to maintain adequate contingency outside of the construction contract to mitigate the risk associated with temporary construction dewatering during the pump station installation.
Funding source(s):
Wastewater CIP
Budget/Funding Constraints:
The current project cost estimate exceeds the allocated CIP funding by $770,419. This funding will be transferred from the Wastewater Lift Station 15 project that is being rescoped.
☒ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
10/17/2018 |
Business Meeting |
Approve |
|
5/21/2019 |
Business Meeting |
Approve |
|
5/12/2020 |
Committee of the Whole - Planning and Public Works |
Provide Direction |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
6/1/2021 |
Business Meeting |
Approve |
Time Constraints:
Construction to occur during summer and a low groundwater condition
Wastewater Pump (Lift) Station 12: start construction June of 2021
Wastewater Pump (Lift) Station 12: complete construction March of 2022
ANTICIPATED RESULT IF NOT APPROVED:
Maintenance costs for the current wastewater Lift Station 12 will continue to increase and accrue and construction cost inflation will increase the cost of this construction when it occurs.
ATTACHMENTS:
Attachment A: Bid Results
Attachment B: Supplemental Agreement with BHC Consultants
Attachment C: Vicinity Map