TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Public Works |
Dave Juarez |
425-556-2733 |
DEPARTMENT STAFF:
|
Public Works |
Emily Flanagan |
Senior Engineer |
|
Public Works |
Roger Dane |
Environmental Scientist |
|
Parks |
Jeff Aken |
Planning Manager |
|
Public Works |
Rob Crittenden |
Senior Engineer |
TITLE:
title
Approval of Supplemental Consultant Agreement 2 with Osborn Consulting in the Amount of $65,000 for Construction Engineering Support Services for the Smith Woods Stream and Pond Rehabilitation, Project No. 20021811
OVERVIEW STATEMENT:
recommendation
Smith Woods is a City park property located in northeast Redmond. The property includes a small stream that is a headwater to Monticello Creek. The stream flows into a small pond on the property which appears to have been built by the former owner before the City secured the land in 2000 and 2011. Due to concerns regarding the stability of the berm surrounding the pond, the City completed an emergency project in December 2015, cutting a temporary channel to reduce pond volume to eliminate the immediate risk of berm failure. This work was done under an emergency Hydraulic Permit Approval (HPA) from the Washington Department of Fish and Wildlife. As a condition of this HPA, the City is required to rehabilitate this pond and stream to create a fish-passable channel by the end of 2021.
A supplemental consultant agreement with Osborn Consulting is needed so they can provide services to the City during construction including submittal review, response to questions from the contractor, field observation and assistance with change orders as needed.
Contractor bids for the construction of this project were opened on June 24, 2021. There were 5 bidders, and the low bid was $277,430. Since this bid amount is below $300,000, the Award of Bid was routed directly to the Mayor for approval.
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☐ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
Stormwater and Parks CIP
• Required:
Revised Code of Washington 39.80 and City Purchasing Policies and Procedures requires Council authorization for the Mayor to sign the consultant agreement.
• Council Request:
N/A
• Other Key Facts:
Osborn - Contract Summary
• Consultant Agreement (Alternatives Analysis, Preliminary Design) on 8/21/2019
o Amount $180,000
o Completion date 6/30/2020
• Supplemental Agreement 1 (Final Design) on 7/27/2020
o Amount $190,000
o Extended completion date to 12/31/2021
• Supplemental Agreement 2 (Construction Services) pending Council approval
o Amount $65,000
o Extends completion date to 12/31/2022
• Total Cost for All $435,000
OUTCOMES:
The rehabilitation of the stream and pond in Smith Woods will improve the fish passage on this reach of the Monticello Creek, stabilize the berm supporting the pond, and meet the requirements of the emergency HPA issued by the Department of Fish and Wildlife.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
Project web page on City of Redmond website, SEPA Determination sent to stakeholders in summer 2020, Presentation to City Council in July 2020, Construction sign will be posted on-site.
• Feedback Summary:
The public and City Council members both expressed interest in keeping the existing pond as part of this project as an amenity for the future Smith Woods Park.
BUDGET IMPACT:
Total Cost:
$1,158,000
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
30
Budget Priority:
Clean and Green
Other budget impacts or additional costs: ☐ Yes ☒ No ☐ N/A
If yes, explain:
N/A
Funding source(s):
Stormwater CIP $921,890
Parks CIP $474,114
Total $1,396,004
Budget/Funding Constraints:
N/A
☐ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
7/14/2020 |
Committee of the Whole - Planning and Public Works |
Provide Direction |
|
7/21/2020 |
Business Meeting |
Approve |
|
6/8/2021 |
Committee of the Whole - Planning and Public Works |
Provide Direction |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
|
|
Time Constraints:
Approval of the Supplement Agreement will allow construction on this project to begin in July 2021 with a goal of completing work on the project in 2021.
ANTICIPATED RESULT IF NOT APPROVED:
If the City Council chooses not to approve the supplemental consultant agreement it will delay construction of the project. The cost to construct later would likely be higher.
ATTACHMENTS:
Attachment A: Smith Woods Stream and Pond Vicinity Map
Attachment B: Smith Woods Stream and Pond Supplemental Agreement 2