TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Public Works |
Aaron Bert |
425-556-2880 |
DEPARTMENT STAFF:
|
Public Works |
Mike Haley |
Project Manager |
|
Public Works |
Steve Hitch |
Engineering Supervisor |
|
Public Works |
Jon Spangler |
Engineering Manager |
TITLE:
title
Approve General Services Agreement with Technical Systems Inc. (TSI) in the Amount of $3,581,143 for the Telemetry System Upgrade, Phases 2 and 3 Project and increase the total funding for this Project from $2,445,000 to $5,205,057 from the Water CIP
OVERVIEW STATEMENT:
recommendation
This sole-source contract with TSI is to refurbish or replace control panels and communication systems at 12 of the city water facilities. This includes five flow control sites, four tank sites, and three well sites.
body
☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
N/A
• Required:
Council approval is required to award a Public Works contract that exceeds $300,000 (2018 City Resolution 1503
• Council Request:
N/A
• Other Key Facts:
N/A
OUTCOMES:
Approving this action keeps the City on the path to completing Phases 2 and 3 of the Telemetry Upgrade projects, which will improve the safety and reliability of the City’s water system.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
N/A
• Outreach Methods and Results:
N/A
• Feedback Summary:
N/A
BUDGET IMPACT:
Total Cost:
$3,581,143
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
CIP
Budget Priority:
Healthy and Sustainable
Other budget impacts or additional costs: ☒ Yes ☐ No ☐ N/A
If yes, explain:
Staff are requesting an additional $2,760,057 to complete the project.
Funding source(s):
Water CIP
Budget/Funding Constraints:
N/A
☒ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
6/7/2022 |
Committee of the Whole - Planning and Public Works |
Provide Direction |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
None proposed at this time |
N/A |
Time Constraints:
Approval of the general services agreement in June of 2022 will likely allow for timely completion of Telemetry Upgrade Phase 2 and 3 before any older components fail. The project is scheduled to begin in July of 2022 and will require two years to complete.
ANTICIPATED RESULT IF NOT APPROVED:
Delay of this upgrade could result in aging equipment failures that would disrupt operation of the water system. Should our existing, older equipment fail it may not be easily replaced due to availability of spares.
ATTACHMENTS:
Attachment A: Vicinity Map
Attachment B: Additional Project Information
Attachment C: TSI General Services Agreement
Attachment D: BHC email RE: TSI cost proposal