TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
Finance
Kelley Cochran
425-556-2748
DEPARTMENT STAFF:
Finance
Debbie Keranova
Fiscal Services Manager/Treasurer
TITLE:
title
Adoption of an Ordinance Repealing RMC 3.44, Advance Travel Revolving Fund
a. Ordinance No. 3163: An Ordinance of the City of Redmond, Washington, Repealing RMC 3.44, Advance Travel Revolving Fund
OVERVIEW STATEMENT:
recommendation
The City no longer uses its advance travel account and seeks to repeal RMC 3.44, Advance Travel Revolving Fund. In June 2023, the City implemented Concur as the new expense reporting software and replacement for advance travel. City staff are now required to either use a ProCard while traveling or submit an employee reimbursement form through Concur upon return.
body
? Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
? Receive Information ? Provide Direction ? Approve
REQUEST RATIONALE:
* Relevant Plans/Policies:
Ordinance No. 685, establishing the Advance Travel Revolving Fund
Ordinance No. 2375, increasing the Advance Travel Fund from $10,000 to $20,000
* Required:
Council approval is required for the adoption of an ordinance.
* Council Request:
N/A
* Other Key Facts:
RCW 42.24.120-160 provides the authority to establish a revolving fund to be used solely for the purpose of making advance payments of travel expenses. The Treasurer is designated as the custodian of the Advance Travel Expense Revolving Fund and is responsible for opening a checking account for the fund in a local bank in the name of the City of Redmond. The City currently has a checking account with KeyBank for the purpose of advance travel.
OUTCOMES:
The approval to repeal RMC 3.44 will bring city code into alignment with business processes changes. Once approved, the Treasurer will close the advance travel checking account at KeyBank and transfer the full balance of $20,000 to the City's general ...
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