TO: Members of the City Council
FROM: Mayor Angela Birney
DEPARTMENT DIRECTOR CONTACT(S):
|
Public Works |
Dave Juarez |
425-556-2733 |
DEPARTMENT STAFF:
|
Public Works |
Steve Hitch |
Interim EUSD Manager |
|
Public Works |
Cindy Wellborn |
Senior Engineer |
|
Public Works |
Rob Crittenden |
Senior Engineer |
TITLE:
title
Award of Bid to Razz Construction in the Amount of $3,175,727 for the NE 40th Street Stormwater Treatment Retrofit, City Project No. 20021607; and
Approval of Supplemental Consultant Agreement 3 with Otak in the Amount of $211,146 for Construction Engineering Support Services for the NE 40th Street Stormwater Treatment Retrofit, City Project No. 20021607
OVERVIEW STATEMENT:
recommendation
The Stormwater Treatment Retrofit will treat stormwater from SR 520 and NE 40th Street before it enters the NE 40th Street Stormwater Trunk (completed in 2017). High traffic volumes and minimal existing treatment result in the contributing basin having some of the heaviest pollution levels that drain to Lake Sammamish within the City limits. The proposed facility will intercept the stormwater from the existing stormwater trunkline, treat the runoff, and release that treated stormwater runoff back to the trunkline.
Staff recommends awarding the contract to Razz Construction, the low bidder. The bidders’ unit prices, extensions, and additions have been checked for accuracy and for unbalanced bid items. References for Razz Construction have been contacted and were found to be satisfactory.
A supplemental consultant agreement with Otak is needed so they can provide services to the City during construction including submittal review, response to questions from the contractor, field observation and assistance with change orders as needed.
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☒ Additional Background Information/Description of Proposal Attached
REQUESTED ACTION:
☐ Receive Information ☐ Provide Direction ☒ Approve
REQUEST RATIONALE:
• Relevant Plans/Policies:
Stormwater CIP
• Required:
Council approval is required to award a construction contract over $300,000 per 2018 City Resolution 1503.
Revised Code of Washington 39.80 and City Purchasing Policies and Procedures requires Council authorization for the Mayor to sign the consultant agreement.
• Council Request:
N/A
• Other Key Facts:
Otak - Contract Summary
• Consultant Agreement (Alternatives Analysis) on 10/31/2016
o Amount $900,000
o Completion date 12/31/2018
• Supplemental Agreement 1 (Preliminary Design) on 7/20/2017
o Amount $1,243,057
o Extended completion date to 12/31/2020
• Supplemental Agreement 2 (Final Design) on 5/16/2019
o Amount $698,631
o Extended completion date to 6/30/2022
• Supplemental Agreement 3 (Construction Services) pending Council approval
o Amount $211,146
o Extends completion date to 12/31/2022
• Total Cost for All $3,052,834
OUTCOMES:
The proposed facility will provide enhanced treatment, phosphorous control, and oil control, resulting in substantial improvement to water quality in stormwater draining to Lake Sammamish and Villa Marina Creek.
COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:
• Timeline (previous or planned):
Ongoing
• Outreach Methods and Results:
Project web page on City of Redmond website, SEPA Determination sent to stakeholders in fall 2019, Construction sign will be posted on-site.
• Feedback Summary:
No feedback to date
BUDGET IMPACT:
Total Cost:
Total project cost is $5,920,065
Approved in current biennial budget: ☒ Yes ☐ No ☐ N/A
Budget Offer Number:
30
Budget Priority:
Clean and Green
Other budget impacts or additional costs: ☐ Yes ☒ No ☐ N/A
If yes, explain:
City staff overhead costs from this Project are not eligible for reimbursement from the Community Facilities District (CFD) or grants and would be funded from the Stormwater Capital Improvement Program CIP. The project was presented to the Microsoft CFD board on July 6th for approval, ahead of the City Council’s Award of Bid.
Funding source(s):
Microsoft CFD $2,077,565
King County WaterWorks grant $ 150,000
Department of Ecology grant $3,592,500
Stormwater CIP $ 100,000
Total $5,920,065
Budget/Funding Constraints:
Department of Ecology funds require a 25% match. Funding must be expended by June 30, 2023.
☒ Additional budget details attached
COUNCIL REVIEW:
Previous Contact(s)
|
Date |
Meeting |
Requested Action |
|
9/8/2020 |
Committee of the Whole - Planning and Public Works |
Provide Direction |
|
9/15/2020 |
Business Meeting |
Approve |
|
11/10/2020 |
Committee of the Whole - Planning and Public Works |
Provide Direction |
|
11/17/2020 |
Business Meeting |
Approve |
|
6/8/2021 |
Committee of the Whole - Planning and Public Works |
Provide Direction |
Proposed Upcoming Contact(s)
|
Date |
Meeting |
Requested Action |
|
N/A |
|
|
Time Constraints:
Award of Bid and Approval of the Supplement Agreement will allow construction on this project to begin in August/September 2021 with a goal of completing work on the project in the first quarter of 2022.
ANTICIPATED RESULT IF NOT APPROVED:
If the City Council chooses not to award the bid for this contract and to not approve this supplemental agreement, it will delay construction of the project. The cost to construct later would likely be higher.
ATTACHMENTS:
Attachment A: NE 40th Street Stormwater Treatment Vicinity Map
Attachment B: NE 40th Street Stormwater Treatment Supplemental Agreement 3
Attachment C: NE 40th Street Stormwater Treatment Bidding and Budget Summary