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File #: AM No. 20-151   
Type: Consent Item Status: Passed
File created: 11/4/2020 In control: City Council
On agenda: 11/17/2020 Final action: 11/17/2020
Title: Approval of Project Management Services Agreement, Supplement No. 1, Increasing the Total Project Budget from $3,434,500 to $4,500,000, for Design and Construction for King County Fire Protection District No. 34, Fire Station Nos 14 and 18 Seismic Upgrades
Attachments: 1. Agenda Memo, 2. Attachment A: Agreement Supplement No.pdf, 3. Attachment B: Board Meeting Minutes

TO: Members of the City Council

FROM: Mayor Angela Birney

DEPARTMENT DIRECTOR CONTACT(S):

Public Works

Dave Juarez

425-556-2733

 

DEPARTMENT STAFF:

Public Works

Joseph O’Leary

Senior Project Manager

Fire

Tom Langton

Acting Deputy Fire Chief

 

 

TITLE:

title

Approval of Project Management Services Agreement, Supplement No. 1, Increasing the Total Project Budget from $3,434,500 to $4,500,000, for Design and Construction for King County Fire Protection District No. 34, Fire Station Nos 14 and 18 Seismic Upgrades

OVERVIEW STATEMENT:

recommendation

Approval of the supplement that increases the amount King County Fire Protection District 34 will reimburse the City based on updated project costs for the Fire Stations 14 and 18 Seismic Upgrade project.

 

After initial investigation, additional costs were required to increase resiliency:

                     Upgrade apparatus bay doors

                     Numerous interior utilities were strengthened, including plumbing, fire sprinkler, electrical, and telecom

Upgrading project to meet seismic operational code requirements.

body

  Additional Background Information/Description of Proposal Attached

 

 

REQUESTED ACTION:

 

  Receive Information                                            Provide Direction                                            Approve

 

 

REQUEST RATIONALE:

 

                     Relevant Plans/Policies:

The Project Management Services Agreement Supplement 1 is fully funded by King County Fire Protection District 34.

                     Required:

N/A

                     Council Request:

N/A

                     Other Key Facts:

N/A

 

 

OUTCOMES:

Fire Stations along with hospitals and police stations are designated by building code as essential facilities. The proposed fire station seismic upgrades are crucial to ensure safe and uninterrupted operation of our facilities after an earthquake. Seismic upgrades for essential facilities must go beyond “life safety” standards to a higher level of protection to minimize damage so that these facilities have an improved capability to function during and after a design level earthquake.

 

On February 20, 2018, the City Council approved the King County Fire Protection District No.34 Project Management Services Agreement for seismic upgrades to Stations 14 and 18. These district fire stations are located outside the Redmond city limits, but are staffed and managed by the Redmond Fire Department under the Fire Department Services Agreement between the City of Redmond and Fire Protection District # 34, dated July 22, 2016. The Project Management Services Agreement establishes that the City will manage the seismic upgrade project in the same manner as the City manages all Public Works projects. The City will receive payment for direct costs and services in constructing and managing the seismic project for the District.

 

 

COMMUNITY/STAKEHOLDER OUTREACH AND INVOLVEMENT:

 

                     Timeline (previous or planned):

N/A

                     Outreach Methods and Results:

N/A

                     Feedback Summary:

N/A

 

 

BUDGET IMPACT:

 

Total Cost:

$4,500,000 see attached Supplement 1 for details; no cost to the City because King County Fire Protection District 34 is fully funding this project.

 

Approved in current biennial budget:                                            Yes                                            No                                            N/A

 

Budget Offer Number:

N/A

 

Budget Priority:

Infrastructure (19-24 CIP); Vibrant and Connected (21-26 CIP)

 

Other budget impacts or additional costs:                       Yes                                            No                                            N/A

If yes, explain:

N/A

 

Funding source(s):

King County Fire Protection District 34

 

Budget/Funding Constraints:

N/A

 

  Additional budget details attached

 

 

COUNCIL REVIEW:

 

Previous Contact(s)

Date

Meeting

Requested Action

2/20/2018

Business Meeting

Approve

 

Proposed Upcoming Contact(s)

Date

Meeting

Requested Action

11/17/2020

Business Meeting

Approve

 

Time Constraints:

Award of construction contract is pending approval of this supplement; Council approval of the award of the construction contract is also being sought.

 

 

ANTICIPATED RESULT IF NOT APPROVED:

Construction project will be delayed and cost to Fire District 34 will increase.

 

 

ATTACHMENTS:

Attachment A: PMSA Supplement 1

Attachment B: King County Fire District 34 Board of Commissioners Meeting Minutes, July 28, 2020